MEETING ROOM BOOKING
SOLUTIONS
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We help clients COMMUNICATE SMARTER and improve their office experience with our room booking solutions.
Based in South Africa with extensive reach into Sub-Saharan Africa, AVT is and industry leading audio-visual system integrator that offers turnkey solutions. With expertise built over 20 years, we deliver solutions customized to your requirements, including Room Booking Solutions. We partner with you to design and install audio visual solutions that will enhance your guest and employee experience, improving overall operational performance.
We help clients COMMUNICATE SMARTER and improve their office experience with our room booking solutions.
Based in South Africa with extensive reach into Sub-Saharan Africa, AVT is and industry leading audio-visual system integrator that offers turnkey solutions. With expertise built over 20 years, we deliver solutions customized to your requirements, including Room Booking Solutions. We partner with you to design and install audio visual solutions that will enhance your guest and employee experience, improving overall operational performance.
The Meeting Room Booking Solution:
AVT’s Meeting Room Booking Solutions provide businesses with an efficient, seamless way to manage meeting room reservations. Our system integrates an online booking platform that allows employees to easily schedule meetings anytime, from any device. The meeting room display feature provides clear visibility of availability, while smart sensors ensure rooms are used effectively, minimizing downtime and maximizing workspace productivity. Ideal for businesses looking to streamline meeting room management and enhance collaboration.
Online Booking Platform
Room booking and management, able to integrate with your preferred email platform. Helps to enhance the workload of rooms, saves time, as no resource is unused because of incorrect occupation.
Enables your business to gain actionable insights on how your meeting space is used. Helping to make data-driven decisions about the number, capacity, and layout of meeting rooms. Allowing you to respond timeously to changes in headcount and predict future demands.
Meeting Room Display
Reliable and sleek meeting room display models are designed to blend effortlessly into any environment. Tailor your meeting room displays to your brand’s aesthetics with a choice of glass mounts, wall mounts, or tabletop stands.
The displays feature LED lights which indicate room availability. Telling anyone if the room is currently occupied, by either glowing green or red. The digital interface provides an analysis of the room’s history and equipment condition/use.
Smart Sensors
Smart sensors, are utilized in the workplace to gather and transmit data about objects and environmental conditions. These sensors take on various forms and serve multiple monitoring functions, including tracking the number of people in a room, their specific location, and data related to temperature and humidity. The collected data is then digitized and subjected to further analysis to generate actionable insights, aiding decision-making processes.
If the room booker does not use the meeting room within a predefined time, the occupancy smart sensor will automatically detect “no occupants” and communicate this to the display panel, which will then display the meeting room as available again. This feature also enables equipment to switch on or off automatically.
Meeting Room Wayfinder
Show the overview of meeting rooms, including real-time availability, meeting titles, hosts, directions, and seating capacity on digital signages in hallways, at corridor intersections, or at the reception. Help your employees and customers easily find their appointments and get clear directions to their destinations.
Room Booking Solutions
A room booking system is the ultimate solution to manage your meeting rooms centrally. The online booking platform, room displays, and smart sensors work together to help streamline space allocation and avoid room scheduling conflicts. The solution provides insight on room utilization.
This meeting room solution allows staff to select and allocate booking times, down to the minute, avoiding miscommunication, and unnecessary interruptions. Easily book meeting rooms from your existing calendar, the Teams app, or directly on the meeting room display, while enjoying two-way synchronization of schedules.
Room Booking Solutions
A room booking system is the ultimate solution to manage your meeting rooms centrally. The online booking platform, room displays, and smart sensors work together to help streamline space allocation and avoid room scheduling conflicts. The solution provides insight on room utilization.
This meeting room solution allows staff to select and allocate booking times, down to the minute, avoiding miscommunication, and unnecessary interruptions. Easily book meeting rooms from your existing calendar, the Teams app, or directly on the meeting room display, while enjoying two-way synchronization of schedules.
How Does A Room Booking System Work:
Book your room either with calendar applications like Outlook or through Google Mail, or simply approach the touch screen device to book ad-hoc meetings. The LEDs will be red for occupied, green for vacant. Touching the screen will bring up a timetable for that room, and with a few taps, you can book your available timeslot, alter the duration of your meeting, add participants, add a topic and write a summary of the meeting. You can also come back to alter the booking if needed. It’s that simple.
Where Can A Room Booking System Be Used:
Corporate:
Education:
Room scheduling hardware allows staff to reserve rooms, labs, and lecture venues for lessons, tests or exams. This ensures that there’ll never be conflict over laboratories, computer labs, art rooms, music rooms or lecture venues. Time can be planned accordingly, and with clear digital signage that indicates the state of occupancy, your classes won’t be interrupted.
Room Booking System Benefits:
Efficient
Flexible
Easy To Operate
Book a slot quickly and easily.
Real-Time Content
Compatibility
Analytical And Informative
Cooperation
Frequently Asked Questions
What is a desk booking solution and how does it work?
A desk booking solution allows employees to book desks in an office, providing a flexible and efficient way to manage office space. With this space management software, employees can reserve a desk in advance or on-demand, ensuring optimal use of available space. This system is ideal for businesses in a hybrid workplace, where employees alternate between working remotely and in the office. It integrates seamlessly with existing calendar systems for real-time booking and availability.
How can I book meeting and conference rooms using your solution?
AVT’s room scheduling software allows you to easily book rooms directly from a mobile app or desktop. Whether you need a meeting room or a conference room, our solution provides booking capabilities to reserve a meeting in just a few clicks. The room status is updated in real time, ensuring you can find available meeting rooms when you need them. This management solution helps businesses optimise meeting room usage, making the booking process simple and seamless.
How does your software help in optimising room utilisation?
Our room booking solution is designed to optimise meeting room usage and maximise office space efficiency. By utilising smart room scheduling software, it tracks room status, usage patterns, and occupancy to ensure that meeting spaces are being used effectively. Space management features allow businesses to optimise office space, so office admins can manage resources more effectively and ensure rooms are booked only when necessary.
Can I use your platform for both desk and meeting room booking?
Yes, our solution offers a unified desk and meeting room booking system. You can book desks for hot-desking in a hybrid office environment and reserve a meeting room for team collaborations. This integrated space management system allows employees to schedule desks and meeting rooms seamlessly, helping businesses better manage their office environment and optimise their office space for maximum productivity.
How do I reserve a meeting room in a hybrid workplace?
In a hybrid workplace, where some employees work remotely and others are in the office, booking a meeting room is essential for smooth operations. AVT’s desk and meeting room booking system allows employees to book conference rooms and reserve desks from a central platform. This integrated calendar system ensures room availability is shown in real-time, making it easier for employees to find available meeting rooms and collaborate effectively, whether in person or virtually.
How does the mobile app work with the room booking system?
The best video conferencing solutions for large enterprises are scalable systems that integrate with existing IT infrastructure, support high-quality audio and video, and offer features like multi-office connectivity, reliable sound, and remote team collaboration for an immersive meeting experience.
What benefits does space management software offer to businesses?
Space management software is essential for businesses looking to optimise their office space. It provides a comprehensive management solution for booking and scheduling meeting rooms, desks, and other office resources. This software enables businesses to track meeting types, usage patterns, and employee preferences, helping businesses optimise meeting room utilisation and ensure efficient space allocation. Whether for a hybrid office or traditional office, it empowers businesses to make the most of their available space.