ROOM BOOKING
SOLUTIONS
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We help clients COMMUNICATE SMARTER and improve their office experience with our room booking solutions.
Based in South Africa with extensive reach into Sub-Saharan Africa, AVT is and industry leading audio-visual system integrator that offers turnkey solutions. With expertise built over 20 years, we deliver solutions customized to your requirements, including Room Booking Solutions. We partner with you to design and install audio visual solutions that will enhance your guest and employee experience, improving overall operational performance.

We help clients COMMUNICATE SMARTER and improve their office experience with our room booking solutions.
Based in South Africa with extensive reach into Sub-Saharan Africa, AVT is and industry leading audio-visual system integrator that offers turnkey solutions. With expertise built over 20 years, we deliver solutions customized to your requirements, including Room Booking Solutions. We partner with you to design and install audio visual solutions that will enhance your guest and employee experience, improving overall operational performance.
The Meeting Room Booking Solution:
Room booking and management, able to integrate with your preferred email platform. Helps to enhance the workload of rooms, saves time, as no resource is unused because of incorrect occupation.
Enables your business to gain actionable insights on how your meeting space is used. Helping to make data-driven decisions about the number, capacity, and layout of meeting rooms. Allowing you to respond timeously to changes in headcount and predict future demands.
Reliable and sleek meeting room display models are designed to blend effortlessly into any environment. Tailor your meeting room displays to your brand’s aesthetics with a choice of glass mounts, wall mounts, or tabletop stands.
The displays feature LED lights which indicate room availability. Telling anyone if the room is currently occupied, by either glowing green or red. The digital interface provides an analysis of the room’s history and equipment condition/use.
Smart sensors, are utilized in the workplace to gather and transmit data about objects and environmental conditions. These sensors take on various forms and serve multiple monitoring functions, including tracking the number of people in a room, their specific location, and data related to temperature and humidity. The collected data is then digitized and subjected to further analysis to generate actionable insights, aiding decision-making processes.
If the room booker does not use the meeting room within a predefined time, the occupancy smart sensor will automatically detect “no occupants” and communicate this to the display panel, which will then display the meeting room as available again. This feature also enables equipment to switch on or off automatically.
Show the overview of meeting rooms, including real-time availability, meeting titles, hosts, directions, and seating capacity on digital signages in hallways, at corridor intersections, or at the reception. Help your employees and customers easily find their appointments and get clear directions to their destinations.
Room Booking Solutions
A room booking system is the ultimate solution to manage your meeting rooms centrally. The online booking platform, room displays, and smart sensors work together to help streamline space allocation and avoid room scheduling conflicts. The solution provides insight on room utilization.
This meeting room solution allows staff to select and allocate booking times, down to the minute, avoiding miscommunication, and unnecessary interruptions. Easily book meeting rooms from your existing calendar, the Teams app, or directly on the meeting room display, while enjoying two-way synchronization of schedules.

Room Booking Solutions
A room booking system is the ultimate solution to manage your meeting rooms centrally. The online booking platform, room displays, and smart sensors work together to help streamline space allocation and avoid room scheduling conflicts. The solution provides insight on room utilization.
This meeting room solution allows staff to select and allocate booking times, down to the minute, avoiding miscommunication, and unnecessary interruptions. Easily book meeting rooms from your existing calendar, the Teams app, or directly on the meeting room display, while enjoying two-way synchronization of schedules.
How Does A Room Booking System Work:
Book your room either with calendar applications like Outlook or through Google Mail, or simply approach the touch screen device to book ad-hoc meetings. The LEDs will be red for occupied, green for vacant. Touching the screen will bring up a timetable for that room, and with a few taps, you can book your available timeslot, alter the duration of your meeting, add participants, add a topic and write a summary of the meeting. You can also come back to alter the booking if needed. It’s that simple.
Where Can A Room Booking System Be Used:

Corporate:

Education:
Room scheduling hardware allows staff to reserve rooms, labs, and lecture venues for lessons, tests or exams. This ensures that there’ll never be conflict over laboratories, computer labs, art rooms, music rooms or lecture venues. Time can be planned accordingly, and with clear digital signage that indicates the state of occupancy, your classes won’t be interrupted.
Room Booking System Benefits:

Efficient

Flexible

Easy To Operate
Book a slot quickly and easily.

Real-Time Content

Compatibility

Analytical And Informative
