AVT is a business communication specialist with offices across South Africa, and reach into sub-Saharan Africa. We can assist you in implementing a collaboration system that is secure and functional. You can rely on our team of certified technicians to assist and guide you to set up a platform that keeps your company’s sensitive and confidential information safe, while working remotely.
With most people working from home, due to COVID-19, Zoom has become the platform of choice to collaborate with your team. Zoom is a cloud-based platform for video, voice, chat and content sharing that can be used on multiple devices, which has led to its popularity.
While everyone enjoys being able to collaborate on this functional platform it is important to take steps to ensure that your Zoom meetings, content and chats are secure from Zoombombing.
Zoombombing refers to when an outside party hijacks your Zoom chats, to steal information, or interrupts your Zoom meeting, to share offensive content, and is possible if your meetings or chats aren’t properly secured.
Steps to implement to improve your Zoom Meeting security.
- Use passwords to secure your Zoom Meeting
No matter the device used (phone or desktop) or the type of meeting (instant or scheduled), the host can generate/enable a meeting password. It is also recommended that you don’t embed the password into the meeting link.
To implement: Zoom Portal > Personal/Settings/Meeting/Schedule Meeting/Require a password when scheduling new meetings/Require a password for instant meetings/Require a password for participants joining by phone.
- Use authentication to protect your Zoom Meeting
Access into a meeting will only be granted to users from a specific email domain.
To implement: Zoom Portal > Personal/Settings/Meeting/Schedule Meeting/Only authenticated users can join meetings.
- Use a waiting room
This gives the host the ability to confirm the participants and control who is able to access the meeting.
To implement: Zoom Portal > Personal/Settings/Meeting/In Meeting(advanced)/Waiting Room
- Generate a random meeting ID
Instead of using your personal meeting ID let Zoom generate a new random ID for each meeting.
To implement: Zoom Client > Schedule/Meeting ID/Generate Automatically
- Require third party video conferencing systems to be encrypted
Participants using third party video conferencing systems will not be granted access to the meeting unless the system used has encryption fully enabled.
To implement: Zoom Portal > Personal/Settings/Meeting/In Meeting(Basic) Require Encryption for 3rd Party Endpoints (H323/SIP)
- Ensure Your Meeting Is Locked
Once the meeting begins no other participants will be able to join.
To implement: Zoom Client > Manage Participants/More/Lock Meeting